Authors Referees APS Members |
Long Term Archiving of Digital Documents in Physics
Several years ago the International Union of Pure and Applied Physics (IUPAP) convened a Working Group on Communication in Physics. The charge to the Group was to make recommendations on important issues in the international aspects of physics communication, especially electronic publication, that are appropriate for IUPAP action. For details see the IUPAP Working Group on Communications in Physics report. CPP.1 Meeting Report by Dr. Arthur Smith, RapporteurMeeting Report from the November 5-6, 2001 in Lyon Villeurbanne CPP.2 ObjectiveThe purpose of this conference is to address the recommendations on the subject of the long-term availability of electronic publications, which are found in section 7 of the report, to which we refer. The salient part of the report, slightly edited, proposes as follows: It is recommended that IUPAP convene a meeting of society publishers, selected commercial publishers, librarians and scientists to discuss issues related to the long-term archiving of electronic publications. Questions to be considered would include: 1) Commitments by publishers to maintain the readability of their electronic archives, and the future viability of reference links. 2) Establishment of backup relations with institutions which would commit to updating the archives and conserving them in the long-term. Other significant issues to be discussed in this conference include the economic aspects of archiving, the changed roles of libraries and publishers, the special problems of non-text material, and the longevity of electronic formats. The problems of archiving of valuable electronic material extend, of course, far beyond the discipline of physics and far beyond the archiving of published material. By limiting the discussion to these areas we hope to arrive at a reasonable process that will provide guidance in addressing the more complex problems. The objective is to secure agreement on next steps and on what commitments are needed from libraries and publishers in order to embark on a process of archiving. The Conference will be held in Lyon, France, on November 5th and 6th, 2001 and organized locally by the CCSD (Centre pour la Communication Scientifique Directe, CNRS). More detailed information on the program, venue, and accommodations will be available shortly. CPP.3 Organizing CommitteeFranck Laloe
(ENS and CCSD), Chair CPP. 4 Local CommitteeDaniel Charnay
(CCSD, Villeurbanne,) Chair CPP.5 Sponsoring Organizations
IUPAP CPP.6 Program4 November 2001
Centre de Calcul de l’IN2P3 17:00 - 20:00 Registration 18:00 - 20:00 Cocktails 5 November 2001
CNRS building, 2 av. Albert Einstein Session 1 9:00-10:00
Welcome and Housekeeping 9:00-9:15
Introductory Talks: “What is the Problem?” 9:15-10:00 Session 2 Archiving and Publishers 10:00-12:30 (Coffee Break at 11:00)
Roundtable 1
Lunch 12:30-14:00 Session 3 Archiving and Publishers 14:00 - 16:00 Roundtable 2 Session Chair - Robert Kelly - APS
Coffee break 16:00 - 16:30 Session 4 The View of End-User Physicsts 16:30-18:30 Session Chair - Ian Butterworth - Imperial College
Banquet 19:30 - 23:00 6 November 2001
CNRS building, 2 av. Albert Einstein Session 5 Archiving and Libraries Roundtable 1 9:00-10:30 Session Chair - Sarah Thomas - Cornell 9:00- 9:20 Digital Preservation Practices and Principles - Anne Kenney - Cornell and CLIR 9:20- 9:30 Discussion 9:30-10:00 The Mellon Archiving Projects, with specific examples from Cornell and Yale - Sarah Thomas and Ann Okerson 10:00-10:20 LOCKSS, the Dark Cave - Andrew Herkovic - Stanford University 10:20-10:30 Discussion Coffee Break 10:30-11:00 Roundtable 2 - National Libraries 11:00-12:30 Session Chair - David Russon 11:00-11:2 0 The National Preservation Program of the Library of Congress - Winston Tabb - US Library of Congress 11:20-11:3 0 Discussion 11:30-11:5 0 Electronic publications: working on long term access - Johan Steenbackers - De Koninklijke Bibliotheek, The Netherlands 11:50-12:0 0 Discussion 12:00-12:2 0 The legal deposit of electronic publications in France - Catherine Lupovici - Bibliothèque nationale de France 12:20-12:3 0 Discussion Lunch 12:30-14:00 Session 6 14:00 - 16:00
Round Up of What we have learnt and Next Steps
and Recommendations RegistrationThis meeting has already occurred, registration is closed. Hotel InformationNo longer available. Map of Surrounding AreaNo longer available. Reading List
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